How to Mark the attendance for Users in Learning Sessions?

If the SmartPath assigned to the trainees has a learning session added to it, the editor/instructor should mark the attendance for the trainees. Only once the attendance is marked, the system will update the status of the learning session to 'completed' for the trainees.

There are different ways in which the attendance can be marked for a learning session:

• Editor can attendance from the SmartWinnr Editor portal, ie https://app.smartwinnr.com/
• Instructor (whose account is available in SmartWinnr with user role) can mark the attendance from the SmartWinnr user view, ie SmartWinnr App/ Web view
• Attendees (learners) can scan the QR code available for the learning session and mark the attendence my themself.

How the Editor/Instructor can mark the Attendance from SmartWinnr Admin portal?

Following are the steps to mark attendance from the SmartWinnr Editor portal (https://app.smartwinnr.com/):

1. Goto Left Menu > Editor > SmartPaths > View All SmartPaths.
2. From the list of SmartPaths, locate the one where you want to mark the attendance.
3. On the particular SmartPath card, click on the 'Batches' button at the bottom right corner. Alternatively, you can click and open a particular SmartPath and then click on the 'View Batches' button at the top right corner of the screen.

4. Here, if there are multiple learning sessions available in selected SmartPath, you can mark attendance of each learning one by one or bulk upload the attendance for multiple sessions together.

Option 1: Mark attendance for each session one by one:

1. Click on the analytics icon against the batch for which you would like to mark the attendance.

2. It will take you to the analytics page of the selected batch. On the Analytics page, You will find a section with the name of your learning session. Click on the Manage Attendance icon as shown below.

3. It will take you to the  Manage Attendance page where you can mark attendance for the users in the selected batch. Here, you can manually select the list of users who attended the learning session.

4. After selecting the users who attended the learning session, click on the ' Save Attendace' option to mark the attendance as "Present" to selected users. This will change the status of the learning session to 'Completed' for the list of users for whom you marked the attendance. 

Option 2: Mark attendance for multiple session in bulk

Kindly follow the below steps to upload the attendance in bulk:

1. Click on the attendance icon against the batch for which you would like to mark the attendance.

2. It will take you to the following page. Here, you can find the details of the batch selected. Under 'Upload User Data File' section, select the user identifier and download the template to upload the attendance for all the sessions available in the SmartPath. You can choose the user identifier as 'Email address" when you have the email address of the attended/not attended users. Or you can choose the user identifier as 'User identifier" when you have the emp id or any other unique value to identify users in SmartWinnr.

3. Downloaded template will have following columns in it:

• SmartPath Code (Auto-populated): Unique code of the SmartPath to which the learning session belongs.
• Module ID (Auto-populated): ID of SmartPath module that contains the learning session.
• Module Name (Auto-populated): Name of the SmartPath module (for reference).
• Segment ID (Auto-populated): ID of the learning session segment within the module.
• Segment Name (Auto-populated): Name of the learning session segment (for reference).
• Batch ID (Auto-populated): Unique identifier of the batch assigned to the SmartPath.
• Email Address : Email ID of the learner whose attendance is being updated.
• Is Present - Indicates whether the learner attended the session (Yes / No)
• Is Waiver - Indicates whether attendance is waived for the learner (Yes / No)
• Is Applicable - Indicates whether the learning session is applicable to the learner(Yes / No)
• Comment - Optional remarks or notes related to the learner’s attendance.
• Attendance Date - Date on which the attendance was recorded for the learning session.

How Instructor can mark the attendance from SmartWinnr User view?

If the instructor for the learning session has the user role in SmartWinnr, he can mark the attendance of trainees from his SmartWinnr account in the SmartWinnr Mobile App or SmartWinnr web view( https://web.smartwinnr.com/).

Click here to learn more on how to mark attendance from the SmartWinnr app/ web view.

How Learners can mark the attendance by Themself?

Attendees (learners) can scan the QR code available for the learning session and mark the attendence my themself. The instructor or editor can share the QR code for each session with learners. Learners can scan the QR code using the scanner option available within the SmartPath in User View.

Click here to learn more on how to learners can mark attendance from the SmartWinnr app/ web view.

Editor can follow the below steps to download the QR code for each learning session:

1. Goto Left Menu > Editor > SmartPaths > View All SmartPaths.
2. From the list of SmartPaths, locate the one where you want to mark the attendance.
3. On the particular SmartPath card, click on the 'Batches' button at the bottom right corner. Alternatively, you can click and open a particular SmartPath and then click on the 'View Batches' button at the top right corner of the screen.
4. Go inside the batch for which you would like to download the QR code.

5. Goto the learning session details. Against each learning session, you can find the option to download the QR code, under Action column, for the session. You can download the QR as PDF or Image file, as per your requirement.

5. You can download the QR as PDF or Image file, as per your requirement.